The short version
EquipKeep has no server and no accounts. Your equipment records stay on your device. On iPhone and iPad they can also sync through your own private iCloud database; on Android they stay on the device unless you export a backup file yourself. RJK Digital Ventures LLC cannot see your records. We collect no analytics, use no tracking and run no advertising.
Who this covers
This policy covers the EquipKeep apps published by RJK Digital Ventures LLC for iPhone and iPad and for Android. It does not cover Apple’s or Google’s own services, which are governed by Apple’s Privacy Policy and Google’s Privacy Policy. Where the two apps differ, this policy says so.
What EquipKeep stores
Only what you enter or capture: equipment records and identifying details such as manufacturer, model and serial number; maintenance schedules; service history including parts, labour, vendor and cost; meter readings; issues; inspections and their results; expenses; photos; documents such as receipts, manuals, registration and insurance; and a random identifier used for each asset’s QR label.
The QR identifier is a random value. It contains no serial number, no file path and no account information, and it cannot be resolved by anyone without your copy of the app data.
Where it is stored
Records are written to your device first, which is why the app works with no network connection. If iCloud is enabled for EquipKeep, Apple synchronises that data through your private iCloud database so it reaches your other devices. That database belongs to your Apple Account. We have no access to it, no ability to read it, and no copy of it.
If you are not signed in to iCloud, or you turn iCloud off for EquipKeep, everything simply stays on the device.
EquipKeep for Android
On Android, records, photos and documents are stored in EquipKeep’s private app storage on your device. EquipKeep does not sync to any cloud service, and Android’s automatic app backup is turned off for EquipKeep, so your records are not copied to Google Drive without your action.
To move your records to a new phone or keep a copy, use Export backup in the app. It writes everything, records and photos, to a single file, and you choose where that file goes: your device, a cloud drive, an email or another app. Once you save or send that file somewhere, it is held by whatever service you chose, under that service’s terms. Restore from a backup reads a file you pick and replaces the records on the device.
Camera access is requested only when you take a photo of a nameplate to scan it. EquipKeep does not ask for access to your photo library or files; when you add a photo or document, Android’s own picker lets you choose exactly which items to share with the app. Notification permission is requested so maintenance reminders can be delivered.
Nameplate text recognition on Android runs on your device using Google’s ML Kit. Images and the text read from them are not sent to us, and ML Kit does not send the images to Google.
Maintenance reminders on Android are checked by the app on your device once a day. No notification is sent from a server.
Camera and photo access
EquipKeep asks for camera access so you can photograph equipment nameplates, scan QR labels and scan paper documents. It asks for photo library access so you can import existing photos and receipts. Both are requested only at the moment you use the relevant feature.
Nameplate text recognition runs entirely on your device using Apple’s Vision framework. Images and the text read from them are never transmitted to us or to any third party.
What we do not collect
No account is required and none is offered. We do not collect names, email addresses, location, contacts, device identifiers or usage analytics. There is no advertising identifier, no attribution SDK, no crash-reporting service of our own and no data broker relationship. We do not sell or share personal information, and there is nothing collected that could be sold or shared.
Purchases
EquipKeep Pro is sold through the App Store on iPhone and iPad and through Google Play on Android. Apple or Google processes the transaction and we never receive your payment details. The app determines whether Pro is active by asking the store, using Apple’s StoreKit or Google Play Billing, and stores only that yes-or-no answer on the device so the correct screen appears before the first check completes.
Notifications
Maintenance and warranty reminders are scheduled locally on your device. No notification is sent from a server, and scheduling one involves no transmission of your data.
Diagnostics
We operate no diagnostics or crash-reporting service of our own.
On iPhone and iPad, if you have chosen in iOS Settings to share analytics with developers, Apple may provide us with anonymised crash information. That is an Apple feature you control, and it is off unless you turned it on.
On Android, EquipKeep uses two Google libraries: Google Play Billing, for subscriptions, and ML Kit, for on-device nameplate recognition. These libraries may send Google limited technical diagnostics about their own operation, such as device and app information and performance data, under Google’s Privacy Policy. They do not send your equipment records, photos, documents or the text read from nameplates. If you have opted in on your device, Google Play may also share crash reports with us through the Play Console.
Retention and deletion
You decide what to keep. Records can be archived or permanently deleted inside the app, and deleting an asset removes its photos and documents from device storage. Deleting the app removes its local data from that device. On iPhone and iPad, data held in your private iCloud database is removed through iOS Settings, under your Apple Account’s iCloud storage, where EquipKeep’s data can be deleted. On Android, any backup file you exported stays wherever you saved it until you delete it there. Because we hold nothing, there is nothing for us to delete on your behalf.
Your rights
Privacy laws including the GDPR and the CCPA give you rights to access, correct, export and delete personal information a company holds about you. RJK Digital Ventures LLC holds none from EquipKeep, so there is nothing for us to produce or erase. Your data is already in your possession: on your device, in your Apple Account, or in backup files you exported. You may still contact us with any question and we will answer it.
Children
EquipKeep is a tool for tracking business equipment. It is not directed to children and we do not knowingly collect information from anyone, including children.
Security
On iPhone and iPad, photos and documents are written with iOS file protection, so they are encrypted at rest on the device, and data synchronised through iCloud is protected by Apple’s encryption in transit and at rest. On Android, EquipKeep’s data is kept in app-private storage that other apps cannot read, and it is encrypted at rest by Android’s device encryption. An exported backup file is not encrypted by EquipKeep, so keep it somewhere you trust. Because there is no server of ours in the path, there is no account of ours that can be breached.
Changes to this policy
If this policy changes we will update the effective date above and publish the revised version at this address. Material changes will be reflected in the app’s release notes.
Contact
Questions can be sent to privacy@rjkdigitalventures.com.